Note — general guidance only: Software functions and compliance settings evolve. Confirm current capabilities with ClubsHR, Fair Work and NSW Liquor & Gaming before updating policies.



Paper timesheets and punch cards belong in the club museum next to last decade’s meat-tray drum. ClubsHR replaces them with tap-and-snap time clocks, GPS geofences and real-time dashboards—all co-designed with ClubsNSW. The result? Managers gain crystal-clear attendance data and staff clock in without queueing behind a kiosk.



Why Accurate Time Tracking Matters

• Audit peace-of-mind:
Digital logs with location stamps satisfy Fair Work inspectors faster than paper bundles. :contentReference[oaicite:0]{index=0}

• True labour insights:
Live dashboards surface late starts, early outs and break patterns so supervisors can coach—not guess. :contentReference[oaicite:1]{index=1}

• Staff trust:
Selfie verification kills “buddy punching” and proves hours are tallied fairly for everyone. :contentReference[oaicite:2]{index=2}

Key ClubsHR Time-Tracking Features

• Tablet-Mounted Time Clock
Staff enter a secure PIN, snap a selfie and the system records exact clock-in location—no hardware beyond an iPad or Android tablet. :contentReference[oaicite:3]{index=3}

• GPS Mobile Clock-In
For outdoor events or courtesy-bus crews, the ClubsHR app geofences approved worksites so punches outside the perimeter are blocked. :contentReference[oaicite:4]{index=4}

• Instant Break Capture
Employees start and end breaks in the same flow, capturing compliant rest data without separate forms. :contentReference[oaicite:5]{index=5}

• Manager Approval Queue
Punches sync to a web dashboard where supervisors can flag anomalies, attach notes or approve in bulk—no spreadsheet cleanup. :contentReference[oaicite:6]{index=6}

• Payroll One-Click Export
Approved hours feed directly into Xero, MYOB, Reckon and more, eliminating manual data re-entry. :contentReference[oaicite:7]{index=7}

Beyond the Basics: Extras Clubs Love

• Shift-Swap Integrity
If two bartenders swap shifts, the time-clock still confirms the right person arrived—closing a classic loophole.

• Photo Log for Incident Reporting
Selfie history doubles as a visual attendance record during security reviews or RSA investigations.

• Custom Alerts
Set push notifications when someone hasn’t clocked out by club close, preventing unapproved overtime creep.



Implementation in Three Smooth Steps

  1. Mount & Map – Install the tablet at staff entry and draw your geofence radius in the ClubsHR dashboard.
  2. On-Board in Minutes – Issue app invites; staff set a PIN and take a first-day selfie—done.
  3. Audit & Optimise – Use the live report to spot recurring late starts or long breaks and coach accordingly.

Final Whistle

ClubsHR’s time-tracking suite turns attendance into a background process—secure, transparent and integrated with the rest of your HR stack. Less clipboard chasing, fewer payroll headaches, more time for members. That’s a win every shift.